Faire Booth Preparations

I mentioned recently that my application for a booth at the local Renaissance Faire was approved. This weekend, I planned to go shopping for additional items for an outdoor booth dressed in the necessary theme. I hoped to have ninety percent of the materials and do a test run in the backyard. I would take some pictures of how amazing it looked and share them with you to bask in the glory of my creative use of limited funds. 

As you can imagine, little of my shopping today went according to plan. The canopies we have are too big—my booth space is only 5×5—and none of the stores we stopped at had any options smaller than 8×8 or a 7.5-foot circle. Looking for decoration accents was also a bust. The craft stores were too DIY for my skill/time, while Party City’s merchandise was too modern. 

Fortunately, our most important stop of the day paid off and made the shopping headache worth it. Looking into suggestions for decorating a Ren Faire booth, there were many recommendations to use old sheets to wrap modern supports to make them look more like a medieval cloth tent. 

We went to Goodwill to search the linens, picking up a number of sheets to cover the tent, table, and chairs. I plan to use our twine to tie it all to the supports for that billowy tent feel. On a pass through the decorations, we also found another picture stand and a wood box to replace some of the more modern items we used at my first book signing in February. 

This was the table at my first signing. I will use most of this again in August.

The rest will need to wait for delivery, as it had to be ordered online instead. I should have most of it before the end of the month to do a trial run. In addition to the tent, I ordered more sealing wax for more wax seals, some cute butterfly hair clips for potential giveaways with books, and some bookmark charms shaped like swords and other old weapons. Along with the advertising flag I ordered, I think my booth is going to look marvelous, and most of the supplies can be used again in the future!

Books at the Faire

I have seen a lot of advice on how many books to bring to events like this, and it still feels like I am stumbling in the dark. Some say 20 per 1,000 attendees at the event (I’m not sure if this is for each book or total), which would mean about 600 for this event for me. Another person recommended 50-100 of each book for a two-day event, depending on size. This would put me at about 400 books for this two-weekend event. I have decided to order 250 more of my first book, which will give me around 280 available. I’m debating between 150-200 of the second book, which I hope will arrive before the first weekend. The books will not go bad, so hopefully, my guesses will not be a massive overspend. 

As for my second book, it has been with the editor for a couple of weeks now. This one is about 30k words longer than the first, so it is taking a bit more time. She expects to have it back to me by next weekend. Over this next week, I want to finalize the cover, frontmatter, and backmatter so it is all ready to upload to quickly order a proof copy. If that first proof looks good, then I will have about six weeks for a large order to be printed and shipped in advance of the event. 

This also means the book is likely to be released ahead of schedule! I need the paperback to be live to order author copies on KDP (yes, I know there are other options). Sign up to follow my blog here or for my newsletter on the homepage to hear when Hidden Sanctuary officially goes live. 

As a final note today, thank you to all the new readers leaving reviews for Hidden Memory. I am now up to 16 ratings/reviews! Reviews are amazingly important to new authors, and I appreciate all of you for taking the time. 

Have another great weekend!

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